Who can use this feature?
Available on all plans.
Access requests are an easy way to control and track the use of assets by members of your organization and others. When access requests are enabled, users with permission to view assets can in order to download them. When requesting access, a user must provide a name for the request, a description of why they are requesting use of the asset, a deadline, and the file size they would like to download.
Admins can add custom fields, in case they need further information about use. Some possible fields include duration of use, print sizes, sharing platforms desired, or geographical region where use is intended. After an access request is submitted, an Admin or Content Manager can approve or reject access to any assets within the request individually.
After an access request has been submitted, admins can be notified in three ways: by a badge in the notifications icon, in the Manage>Access Requests page, and through a notification email, if configured to send one. Once the access request has been finalized, the requester is given permission to download any and all approved assets. The approval receipt is saved in the access request Lightbox for the requester's reference.