All accounts come populated with two “automatic” groups: All Members and Public. These are useful for providing a general access to material. There is no control over the membership of these two groups, but you can edit their settings.
Admins, Content Managers and Library Managers are responsible for the creation and management of Groups. There is no limit on the number of Groups in a MediaGraph account or on the number of members in a Group.
When to use Groups?
- When a set of members needs ongoing access to material in the Library.
- If you want to allow a higher level of control over the set of members, such as storage and member management. (This is very useful for departmental access).
- When you have a set of members that all have a unique email domain.
How Groups work:
- What a member sees is controlled by the group(s) they belong to.
- Group permissions can be applied to collection trees to allow viewing or downloading.
- Groups can have a “home collection” that they first see when logging in.
- Groups can be used to allow member uploads.
- Members can belong to more than one group.
Click here to learn how to make a Group.
In Group management you can:
- Add members from existing users, invite new users, and create test users.
- Enable member permissions to allow Group members to view or download assets.
- Assign Group staff roles so members can help with Library management and tagging.
- Create a Group library to make assets accessible to Group members.
- Add a Group storage folder or admin-only Sandboxes.
- Create a contribution request to give Group members the permission to upload assets to the Group Sandbox.