Mediagraph offers three ways to share assets: Quick Share, Lightbox Share Links, and Lightbox Invitations. The right choice depends on how much control you need over who accesses your content and what you want recipients to experience.
Choose The Right Sharing Method
- Quick Share: Send one or a few assets fast, no login required.
- Lightbox Share Link: Share a curated collection with a simple link, no login required.
- Lightbox Invitation: Share with specific people who sign in, giving you control over permissions and access.
| Quick Share | Lightbox Share Link | Lightbox Invitation | |
| Login required? | No | No | Yes |
| Best for | One or more assets, fast | A curated collection | Ongoing collaboration |
| Tracks who accessed? | No | No | Yes |
| Recipient can comment? | No | No | Yes |
Quick Share
Quick Share is the fastest way to send one or more assets to anyone who doesn’t need to log in. It generates an anonymous link to a simple web gallery -- no Mediagraph account required.
What the recipient sees: A standalone web page outside the Mediagraph interface, showing only the assets you shared. Asset descriptions are included and visible in the full-screen view of individual assets, but other metadata is not. There is no visibility into your Libraries, Projects, or other Lightboxes. If you've enabled downloads, they'll see a download option in the top right corner.
- Best for: One-off sends, external recipients, and situations where you need to share something quickly.
- Optional: Include a download link, add a watermark, set a display resolution, or embed code to view the assets on a webpage.
- Trade-offs: Because the link isn't tied to any identity, you have no control over who forwards it and no record of who accessed it.
For the full workflow and options, read our help documentation about Quick Share.
Lightbox Share Links
A Lightbox is a personal collection of assets you've curated. A Lightbox Share Link lets anyone with the link browse that collection with no login needed. This is a simple way to distribute a packaged set of files to clients, partners, or stakeholders.
What the recipient sees: Just the assets you shared. Recipients get a clean gallery of the files in that Lightbox, with no access to anything else in your Mediagraph account.
- Best for: External review, client deliveries, and "here is the set you asked for."
- Trade-offs: Like Quick Share, Share Links are anonymous. Mediagraph won't track exactly who accessed the Lightbox if the link is forwarded. Recipients also cannot leave comments; only invited Lightbox members can do that.
Tip: A Lightbox can have multiple Share Links, each with different permissions. For example, one group can download files without watermarks while another sees watermarked versions.
For step-by-step setup instructions, see Create a Lightbox Share Link.
Lightbox Invitations
Lightbox Invitations are for permissioned sharing and collaboration. You invite specific people by email, so access is always tied to a known identity rather than an anonymous link.
What recipients see: After accepting the invitation and signing in, recipients open the Lightbox, where they may be able to comment, pick or reject assets, and clone content, depending on the permissions you set.
- Best for: Ongoing collaboration, internal review workflows, and any situation where access needs to be managed by membership and permissions.
- Note: If you invite someone who is not already a Mediagraph member, they'll be prompted to create an account and join your organization as a restricted member.
- Trade-off: Adds more friction for external recipients, since they must sign in or create an account.
Tip: You can also grant invited members the ability to add keywords and descriptions to assets, useful for when you want to collect context or metadata from an external contributor.
If you want the full collaboration workflow, see how to Invite People to a Lightbox.